Announcements and Key Dates | London Conference of The United Church of Canada

ANNOUNCEMENTS FOR INCORPORATED MINISTRIES:

Workshop for Board Members:

Saturday February 18, 2012 9:30 a.m. to 2 p.m.

Riverside United Church, 451 Dunedin Drive, London

See the invitation sent to all Incorporated Ministries in January.

Next Meeting of the London Conference Executive:

Wednesday February 15, 2012

Send any material that needs Conference approval to officePlease enable javascript.londonconference [dot] ca by February 5^th so that it can be placed on the agenda for review and approval.

Next Meeting of the Conference Committee on Incorporated Ministries (“CINC”):

March 20, 2012.

Contact us at officePlease enable javascript.londonconference [dot] ca to meet with us or to arrange for our review of issues, requests, or by-law changes.

KEY DATES:

If you’re like most community organizations, you have to organize your time and resources by juggling a lot of dates through the year. And there are deadlines to meet.

So refer to this page, and include the key dates listed below in your own calendar.

This is not a complete list. Depending on your activities and status, you may have deadlines for monthly statutory payroll deductions or HST/PST filings. Your bookkeeper/accountant, staff, or lawyer will keep you informed.

Annual General Meeting (AGM)

Deadline for notice to members – see your by-law
AGM within 5 months of financial year-end – the usual time period to hold your AGM – see your by-law
Timetable to have financial statements audited or reviewed – that will depend on you and your auditor/reviewer
Before AGM – send your nomination slate and other board nomination information to Conference Office

Annual Information Package and other Conference Reports

one month after AGM – Conference Office will send a reminder
two months after AGM – deadline for sending annual package
as soon as possible – send insurance coverage information as soon as it has been renewed

Changes in Corporate Information

15 days after any changes in Board of Directors – send “Notice of Change” form to Ontario Companies Branch (see Not-for-Profit Incorporators Handbook for details)

Charities

6 months after financial year-end – file annual T3010 information return, including financial statements, board list, and other required attachments – see the Charities Directorate website for details, checklists and other approvals and notices that you MUST do to keep your charitable status!!

COMING SOON – AN INTRANET CALENDAR FOR EACH INCORPORATED MINISTRY IN LONDON CONFERENCE

We are looking into designing an intranet for each of you that you can use for internal communication and information-sharing. One standard feature we will be including is a Calendar of Key Dates. It will have built into it key dates for submitting documents to Conference, government agencies dealing with charities, HST, employee deductions, and annual corporation reporting – these are deadlines you don’t want to miss so we have included these reminders.